Grant Cycle

Grant Applications Open on August 1st, 2024

Round One

• August 30th:
  APPLICATIONS DUE for Round 1
• September 2nd:
  Round 1 Application Reviews Begin
• September 6th:
  Round 1 Award Notifications are sent through Submittable! Make sure your email is sent to accept Submittable communications. Notifications can also be checked in Submittable.
• September 20th:
  Round 1 Forms are Due; any teams not turning in forms (i.e. Additional Submittable forms, W-9s, TWC Rosters & Extended Demographics, reimbursement requests, etc.)  will be moved to Round 2 for processing
• September 30th:
  Round 1 Grant Funds are Processed; checks are in the mail, credits are sent to vendors, etc.

Round Two

• September 22nd:
  APPLICATIONS DUE for Round 2
• September 30th:
  Round 2 Application Reviews Begin
• October 4th:
  Round 2 Award Notifications are sent through Submittable! Make sure your email is sent to accept Submittable communications. Notifications can also be checked in Submittable.
• October 18th:
  Round 2 Forms are Due; any teams not turning in forms (i.e. Additional Submittable forms, W-9s, TWC Rosters & Extended Demographics, reimbursement requests, etc.)  will be moved to Round 3 for processing
• October 31st:
  Round 2 Grant Funds are Processed; checks are in the mail, credits are sent to vendors, etc.

Round Three

• November 1st:
  APPLICATIONS DUE for Round 3
• November 4th:
  Round 3 Application Reviews Begin
• November 8th:
  Round 3 Award Notifications are sent through Submittable! Make sure your email is sent to accept Submittable communications. Notifcations can also be checked in Submittable.
• November 22nd:
  Round 3 Forms are Due; any teams not turning in forms (i.e. Additional Submittable forms, W-9s, TWC Rosters & Extended Demographics, reimbursement requests, etc.)  will be processed on a monthly basis as received.
• December 6th:
  Round 3 Grant Funds are Processed; checks are in the mail, credits are sent to vendors, etc.

More Information

Important Notice to Teams

Teams are awarded grants via email. It is important that you whitelist @firstintexas.org email addresses to ensure you receive our communications.

Teams that do not meet the grant reporting will have their funds reissued to another team.

Any grantee that has not completed the required paperwork or have not submitted the required receipts for reimbursements will have their grant revoked an issued to a different team.

Grant Processing Schedule

FIRST^® in Texas processes grant award checks, grant reimbursement checks, vendor credits, etc. on a monthly basis.

Teams who receive Grant Awards will need to submit the required forms, paperwork, and information by the “Date Due” above in order to be included in the next Grant Funds Processing cycle. All grant forms, paperwork, and payment information must be submitted via Submittable. The “Grant Funds Processed” date is when you can expect checks to be in the mail or purchase orders for credits to be sent to vendors. It make take time for the funds to be applied by vendors to your account (see “Vendor Credit Schedule” below. Contact us at teamgrants@firstintexas.org with any questions; remember to include your TEAM ID in the subject line.

Vendor Credit Schedule

For FIRST^® Robotics Competition teams who receive TWC Grants and FIRST^® Tech Challenge teams who receive TWC Grants and choose to have all or part of their grant funds sent to AndyMark, REV Robotics, and/or FIRST^®, vendor credit requests will be processed on a monthly basis (see dates above).

FIRST^® in Texas sends purchase orders to all vendors by the Grant Funds Processed date. Funds sent to FIRST^® will appear in your Dashboard initially as a Purchase Order, which is a promise to FIRST^® from FIRST^® in Texas to cover the awarded fees; your fees are considered “secured”. All vendors send invoices FIRST^® in Texas on their own schedule and FIRST^® processes the invoice and sends payment soon after.

AndyMark or REV Robotics will contact you via email at the email address associated with your Submittable account. Please allow at least 2 weeks to receive information from the vendors on how to use your grant funds. If you have not heard from the vendor(s) by 2 weeks after the “Grant Funds Processed” date listed above, please reach out to teamgrants@firstintexas.org.